24/7 AI Dental Answering Service
AI Dental Answering Service That Books Patients—Even After Hours
Adaptify’s HIPAA-ready AI receptionist answers every call in under a second and books verified patients straight into Dentrix or OpenDental—no voicemail, just 25 ¢ per minute- no long term contracts.
Live Demo
Speak with Our AI Dental Receptionist—Right in Your Browser
Instant Missed-Call Text-Back
If a patient hangs up, Adaptify sends a branded SMS in five seconds: “We can relieve your pain today—reply YES to book.” Clinics recover up to 28 % of leads that would have called another dentist.
Simple Integration with Dentrix, OpenDental & Eaglesoft
Appointments, caller notes, and insurance IDs post straight to the patient chart—no double entry or double bookings. Swap or add practice-management systems anytime through our Zapier connector.
Appointments & Notes: Posts to Dentrix, OpenDental, Eaglesoft
Insurance IDs: Synced into patient chart
Zapier Connector: Add or swap systems anytime
Automated Recall & Hygiene-Reminder Upsells
After every emergency booking, the voice agent can offer a six-month cleaning or membership plan. Enable upsells in onboarding and watch recurring revenue grow—without extra talk time for staff.
HIPAA-Compliant Transcripts & Recordings
All calls are encrypted (TLS 1.3 in transit, AES-256 at rest) and stored in U.S. data centres. Need a BAA? We’ll sign it. Recordings and transcripts stay linked to each patient for 30 days by default.
Bilingual English–Spanish Support
Serve your whole community: callers can switch languages mid-conversation. English and Spanish voices are built in; add French, Mandarin, or Arabic at no extra cost during setup.
How an AI Dental Answering Service Fills Empty Chairs After Hours
Nearly 80 % of tooth-pain callers abandon voicemail within 30 seconds.
When a patient rings five clinics at 9 p.m., the first live voice wins the $800 crown or root-canal ticket.
Adaptify replaces voicemail with a human-sounding AI receptionist that triages pain, verifies insurance, and books chair-time on the spot—so your ops schedule starts tomorrow already half-full.
Why voicemail and generic call centres still leak revenue
Rapid drop-off: callers in pain hang up fast; overseas agents mispronounce “endodontics” and erode trust.
No practice-management tie-in: live centres email a .wav file; front-desk staff re-key data at 7 a.m.
Missed recall opportunities: most scripts omit upsells, hygiene visits or membership plans, leaving recurring revenue on the table.
What Adaptify adds—every night of the year
Instant triage – Pain level, affected tooth number, insurance provider, and urgency tag (Swelling, Avulsed Tooth, Routine) captured in <60 sec.
Live booking – WRITES the appointment directly into Dentrix, OpenDental, Eaglesoft, or Google Calendar—no clipboard or double entry.
Missed-call rescue – Fires a “We can see you tomorrow—reply YES” SMS in five seconds, recapturing up to 28 % of abandons.
Recall upsell – Offers a six-month cleaning after confirming the emergency visit, boosting predictable hygiene revenue without extra staff time.
Real-world impact (30-day snapshot)
BrightSmile Dental swapped voicemail for Adaptify and in the first month they:
answered 100 % of after-hours calls,
booked 19 additional emergency patients (avg. $820 each),
recovered 12 hygiene appointments via automated upsell, and
saved 46 staff hours previously spent on night dispatch and morning data entry.
That’s $20 k in new revenue and a 70 % cut in phone-support cost—without hiring another CSR.
Why Dental Practices Choose Adaptify
99.9 % Uptime SLA
HIPAA-Ready Out of the Box
Go Live in 3 Days
70 % Cost-Savings
Bilingual English ⇄ Spanish
Human Handoff on Demand
Pricing
Transparent AI Dental Answering Service Pricing
Pay a one-time setup fee, then only for the live minutes our AI receptionist actually handles—no contracts, minimums, or hidden add-ons.
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One-Time Setup
$490 paid once.
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Usage
$0.25/min
Our Process
3-Step Launch — Your AI Dental Receptionist Live in 72 Hours
Discovery & Call-Flow Design
We hop on a 30-minute strategy call, capture your greeting, pain-triage questions, insurance script, and escalation rules—no IVR templates for you to write.
Voice Training & PMS Integration
Adaptify engineers train the model on dental terminology, then connect Dentrix, OpenDental, Eaglesoft (or Zapier) so appointments and notes flow straight into the patient chart.
Go Live & Continuous Tuning
We flip the switch, monitor the first 50 calls, and fine-tune intents until accuracy tops 95%. From there you pay only for handled minutes—pause anytime.
Frequently Asked Questions
1. How does AI dental answering service pricing work?
You pay a one-time $490 setup, then 25 ¢ per handled minute. Minutes are metered only while the agent or caller is speaking—ringing, hold, and idle time cost $0. No calls this month? No usage bill.
2. Is Adaptify HIPAA-compliant?
Yes. Calls are encrypted end-to-end (TLS 1.3 in transit, AES-256 at rest) and stored in U.S. data centres. We’ll sign a BAA during onboarding and provide 30-day call-log retention by default.
3. Can the AI verify insurance and book in Dentrix or OpenDental?
During setup we connect your PMS via API. The agent captures provider name, member ID, and DOB, then writes a fully-populated appointment to Dentrix, OpenDental, Eaglesoft, or Zapier—no re-typing.
4. How fast can we launch an AI dental receptionist?
Most practices go live in 72 hours: Day 1 discovery call, Day 2 voice training + PMS integration, Day 3 soft launch and tuning.
5. What happens if the AI can’t answer a patient’s question?
If confidence drops below 95 %, the agent warm-transfers to your staff with the live transcript so the patient never repeats themselves.
6. Does Adaptify handle Spanish-speaking patients?
English and Spanish voices are built in; callers can switch languages mid-conversation. Additional languages (French, Mandarin, Arabic) can be added at no extra cost.
7. How does the cost compare to a live dental answering service?
Live centres typically charge $1–$1.50 per minute plus base fees. Adaptify’s flat 25 ¢ rate saves most practices about 70 % while answering every call 24/7.
8. Can the agent upsell hygiene recalls or membership plans?
Yes—toggle “Recall Upsell” in onboarding and the AI will offer a six-month cleaning or membership after confirming the emergency booking, boosting predictable revenue without extra talk time.
Launch Your AI Dental Receptionist in 72 Hours
Stop losing after-hours tooth-pain calls. Book a quick demo today and have Adaptify answering, qualifying, and scheduling your patients—24/7—for just 25 ¢ per handled minute.
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