24/7 AI HVAC Answering Service
AI HVAC Receptionist That Books Jobs While You Sleep
Adaptify picks up emergency heating or cooling calls in under one second, asks model-specific questions, and drops the work order straight into Jobber or ServiceTitan—no voicemail, no after-hours wage, just 25 ¢ per minute.
Live Demo
Talk to Our AI HVAC Receptionist—Right in Your Browser
Instant Missed-Call Text-Back
If a prospect hangs up, Adaptify fires a branded SMS within five seconds—“Ready to fix your AC; reply YES for the next slot.” Contractors recover up to 28 % of leads that would otherwise move on.
Connects to Every Tool in Your HVAC Tech-Stack
One API integration connects Jobber, ServiceTitan, QuickBooks, HubSpot, or 2 000 + Zapier apps. Bookings, transcripts, and invoices flow exactly where your team already works—no double entry.
Bookings write directly to the work-order schedule—complete with address, problem code, and “No-Heat” priority tag.
Call recordings & transcripts sync to the customer record in Salesforce, Zoho, or any of 2 000+ Zapier apps.
Status webhooks fire to Slack or Microsoft Teams the moment a job is created, so field crews get real-time alerts on their phones.
Add or swap platforms anytime—no extra fees, no middleware headaches, and your data flows exactly where your team already works.
Automated Maintenance-Plan Upsells
After each repair, the agent can quote a seasonal tune-up or membership plan, growing predictable MRR with zero extra talk time.
Bilingual HVAC AI Agent Support & Compliance
Fluent English and Spanish voices included; additional languages on request. All recordings encrypted TLS 1.3 in transit and AES-256 at rest, satisfying state-level HVAC contractor compliance rules.
How an AI HVAC Answering Service Converts After-Hours Calls into Same-Day Revenue
When a compressor quits at 10 p.m., homeowners call the first five numbers on Google. If they hear voicemail, they keep dialing—your lead (and the $600 repair ticket) is gone. Adaptify’s AI HVAC receptionist answers every ring, qualifies the problem, and books the job before the caller can reach a competitor.
Why voicemail and generic call centers fall short
Drop-off in seconds: 8 in 10 callers hang up on voicemail within 30 seconds.
Script fatigue: Overseas agents mispronounce “TXV valve” and fumble brand names, eroding trust.
Manual re-keying: You still spend mornings typing notes into Jobber or ServiceTitan.
What Adaptify adds—every night of the year
Instant triage – Captures heating vs. cooling issue, model number, and error code; tags urgency No-Cool, No-Heat, or Water Leak.
Live scheduling – Writes the appointment straight to Jobber, ServiceTitan, or Housecall Pro—no clipboard, no double entry.
Missed-call rescue – Fires an SMS in 5 seconds if the caller hangs up: “We’re ready to fix your AC—reply YES.” Recovers up to 28% of abandoned leads.
Built-in upsell – Offers a seasonal maintenance plan after confirming the repair, driving predictable MRR without extra talk time.
Real-world impact (30-day snapshot)
Colorado Comfort Services replaced voicemail with Adaptify. In the first month they:
answered 100 % of after-hours calls,
booked 27 extra emergency jobs (avg. $650 each),
saved 62 staff hours previously spent on night dispatch and morning data entry.
That’s $17 k in new revenue plus a 70 % cut in phone-support cost—all without hiring another CSR.
Why HVAC Contractors Choose Adaptify
99.9 % Uptime
3-Day Launch
70 % Cost-Savings
Emergency-First Routing
Bilingual Support
Human Handoff
Pricing
Transparent, Pay-As-You-Go Pricing for Your HVAC AI Answering Service
Pay a one-time $490 setup, then just 25 ¢ per handled minute—no seat licenses, no contracts, and typically 70% less than live HVAC answering services.
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One-Time Setup
$490 paid once.
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Usage
$0.25/min
Our Process
3-Step Launch – Your AI HVAC Receptionist Live in 72 Hours
Discovery & Call-Flow Design
We jump on a 30-minute strategy call, map your greeting, emergency escalation rules, and preferred scheduling windows—no IVR scripts for you to write.
Training + Integration
Our team trains the voice model on HVAC terminology (TXV valves, SEER ratings), then connects Jobber, ServiceTitan, QuickBooks, Slack, or any Zapier flow you use.
Go Live & Continuous Tuning
We flip the switch, monitor the first 50 calls, and fine-tune intents until accuracy tops 95%. From there you pay just 25¢ per handled minute—no contract, cancel anytime.
Frequently Asked Questions
1. How does AI HVAC answering service pricing work?
You pay a one-time $490 setup fee, then 25 ¢ for every minute the AI receptionist is actively speaking. Idle time, ringing, and voicemail retrieval cost $0, so a slow month means no usage bill.
2. Can the agent book jobs directly in Jobber or ServiceTitan?
Yes. During onboarding we connect your account via API. When the AI schedules a call it creates a work order with address, urgency tag (No-Cool, No-Heat), and error code—no manual data entry.
3. Will the AI handle true after-hours emergencies automatically?
Absolutely. You set escalation rules—temperature below 60 °F, water leak keywords, carbon-monoxide alarm—and the agent warm-transfers those calls to your on-call tech or vendor list.
4. Does the system support Spanish-speaking homeowners?
English and Spanish voices are included. Callers can switch languages mid-conversation, and you can add more languages or regional accents on request.
5. What happens if the AI can’t answer a question?
If confidence dips below 95 %, the call is immediately routed to your team with a live transcript so the human rep picks up right where the AI left off; no caller repeats themselves.
6. How long are call recordings and transcripts stored?
Recordings and transcripts are stored for 30 days by default—encrypted at rest with AES-256. You can extend or shorten retention in your settings at any time.
Launch Your AI HVAC Receptionist in 72 Hours
Stop losing after-hours repair calls. Fill a quick form and have Adaptify answering, qualifying, and scheduling your HVAC jobs—24/7—for just 25¢ a minute.
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