Gym Answering Service That Books Members 24/7
Stop losing prospects to voicemail. Our fitness answering service picks up instantly, captures intake details, places confirmed tours, classes, and personal training sessions on your calendar, and routes priority calls to your team. It’s your wellness center virtual receptionist, without the overhead. Go live in 3 days. No software to learn.
Live in 3 days
240 free minutes included
HIPAA, GDPR, SOC 2
Live Demo
Hear Your Gym Answering Service in Action
Enter your number to hear the greeting, qualification, and scheduling flow in seconds.
Our AI receptionist will call you in the next few seconds.
This Demo Agent Can
Book tours, classes, and PT consults automatically
Collects membership goals, preferred times, and places confirmed slots on your calendar.
Capture member context for routing
Cancellations, freezes, billing questions, urgent facility issues, and contact info.
Transfer priority callers to another agent
In the demo, transfers work for saved numbers only.
Record and summarize every call
Names, numbers, intent, and notes your team can use.
Prefer to Call the Demo Directly?
Call: (XXX) XXX-XXXXWhy Fitness Centers Switch to Adaptify
Built for Gyms, Studios & Wellness Centers
Voices That Sound 100% Human
Natural pacing, tone, and professionalism that reflects your brand.
Works With Your Tools
Any calendar. Popular platforms like Mindbody, Zen Planner, Glofox, ABC Fitness, ClubReady, PushPress, and Vagaro. Plus Zapier and webhooks. See all on Integrations.
Bilingual Capability
English plus one additional language like Spanish, French, or Mandarin to serve more members.
Trained for Fitness & Wellness Workflows
Custom scripts for new member intake, class bookings, PT scheduling, trials and guest passes, freeze/unfreeze, cancellations, upgrades, and VIP routing.
Before and After
Before: Without Adaptify
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Missed calls and voicemails
Prospects join elsewhere.
Slow response times
After-hours waits until morning.
Manual scheduling
Back and forth and no shows.
Higher front desk costs
You pay for idle time whether calls come in or not.
After: With Adaptify
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Every call answered 24/7
Customers reach a real solution on the first call.
Instant booking
Confirmed sessions go straight to your calendar.
Priority escalation
Urgent calls reach the right person fast.
Lower cost per booking
Pay per minute only when calls happen.
How It Works
How Your Gym Answering Service Works
Answer Every Call Instantly
Your wellness center virtual receptionist picks up every member and lead 24/7.
Pre-Qualify and Book to Calendar
Captures goals, service type (tour, class, PT), preferences, and timing, then books into your calendar.
Route Priority Calls to Your Team
Cancellations, billing, facility issues, and VIPs connect to your designated contact with fallbacks.
Track Every Call in Your Dashboard
Recordings, transcripts, and analytics for QA, training, and source-level conversion.
Real Impact in Days
Proven Results for Gyms
More New Member Bookings
No Missed Calls
Lower Front Desk Costs
Handle Multiple Calls at Once
Always On Brand
Full Transparency
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Our Pricing
Simple Gym Answering Service Pricing
Pay Only for What You Need
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One-Time Setup
$590 paid once.
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Ongoing Minute Bundles
$0.24/min
Onboarding Process
Your AI Receptionist Live in 3 Days. No Tech Skills Needed
No contract. Minutes roll over for 3 months. No charges if no calls are answered.
No Software to Learn. We Do It All for You.
You get a done-for-you gym answering service, not another tool to figure out.
Fully Done for You
Voice, scripts, integrations, and testing by our engineers.
Live in 3 Business Days
Number, calendar connection, and launch checklist.
240 Free Minutes to Start
Unused minutes roll over for 3 months.
1 Month of Fine-Tuning
Optimized based on real calls.
No contract. Pay only for minutes you use. No charges if no calls are answered.
FAQs - Gym Answering Service
1. What is a gym answering service and how does it help?
A 24/7 fitness answering service that answers every call, books tours/classes/PT to your calendar, captures member details, and routes priority calls, plus recordings, transcripts, and analytics.
2. How is AI different from a traditional call center?
Instant pickup, no holds, consistent scripts, and integrations with your tools. You pay per minute only when calls happen.
3. Do you offer an after-hours gym answering service?
Yes — nights, weekends, and holidays. The agent follows your rules, captures full details, and routes priority callers immediately.
4. Can it schedule tours, classes, and personal training?
Yes. It asks screening questions, checks availability, and places confirmed bookings. Optional confirmations and reminders reduce no-shows.
5. Can it manage freezes, cancellations, and upgrades?
Yes. It collects the request, verifies identity, applies your policy rules, and routes to the right contact if needed.
6. Where do urgent facility or billing issues go?
To your designated on-call contact or ring group. You control schedules, targets, and fallbacks.
7. Which tools do you integrate with?
Any calendar. Platforms like Mindbody, Zen Planner, Glofox, ABC Fitness, ClubReady, PushPress, and Vagaro, plus Zapier and webhooks. See all on the Integrations page.
8. What does the dashboard include?
You get recordings, transcripts, and analytics for every call.
9. What does it cost and how are minutes billed?
One-time setup is $590. Usage is $0.24 per minute. Unused minutes roll over for 3 months. No contract and no charges if no calls are answered.
10. Is it bilingual?
Yes. English is default, then you can add Spanish, French, Mandarin, Portuguese, or Italian.
11. Is data secure and compliant?
Yes. Data is encrypted in transit and at rest with role-based access and audit logs.
12. How do I start right now?
Click Build Your Agent, complete checkout, then fill a short form. We’ll build your gym answering service and go live in about 3 days. Prefer to talk first? You can schedule a call after checkout.
Stop Missing Calls. Start Booking Members 24/7
Your wellness center virtual receptionist can be live in 72 hours or less.
- Full setup, done for you
- 240 free call minutes included
- CRM + calendar integration
- Secure dashboard with recordings, and analytics
- No contract, pay only for minutes you use
