HVAC Phone Answering Service That Books Jobs 24/7
Every missed call is lost revenue. Our after-hours HVAC phone answering service answers instantly, qualifies job requests, dispatches emergencies to your on-call tech, and books appointments to your calendar. Enable missed-call text back HVAC to re-engage callers automatically. Go live in 3 days with no software to learn.
Live in 3 days
240 free minutes included
HIPAA, GDPR, SOC 2
Live Demo
Live Demo - Hear Your HVAC Phone Answering Service
Enter your number to experience the greeting, issue intake, emergency routing, and booking flow in seconds.
Our AI receptionist will call you in the next few seconds.
This Demo Agent Can
Book More Jobs Automatically
Qualifies callers and places confirmed slots on your calendar.
Capture Emergency Details
Unit type, symptoms, address, access, and contact info.
Priority Transfers
Urgent calls warm-transfer to your saved on-call numbers.
Collect Complete Caller Details
Names, numbers, address, and notes your team can act on.
Prefer to Call the Demo Agent Directly?
Call: (XXX) XXX-XXXXWhy HVAC Contractors Switch to Adaptify
Built for HVAC Contractors
Voices That Sound 100% Human
Natural pacing, tone, and emotion. Even upload your own custom voice.
Works With Your Tools
Connects to ServiceTitan, Housecall Pro, Jobber, FieldPulse, Google Calendar, and Outlook. See all on Integrations.
Bilingual Capability
English plus one additional language like Spanish, French, or Mandarin to serve more customers.
Trained for HVAC
Custom scripts for no-heat or no-cool, maintenance agreements, estimates, warranty calls, and dispatch.
Before and After
Before: Without Adaptify
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Missed Calls and Voicemail
Leads go to competitors.
Slow Response Times
After-hours emergencies wait until morning.
Manual Scheduling
Back and forth and no shows.
Higher Labor Costs
You pay for idle time whether calls come in or not.
After: With Adaptify
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Every Call Answered 24/7
Customers reach a real solution on the first call.
Instant Job Scheduling
Confirmed appointments go straight to your calendar.
Emergency Escalation
Urgent issues route to your on-call tech immediately.
Lower Cost Per Job
Pay per minute only when calls happen.
How It Works
How Your HVAC Phone Answering Service Works
Answer Every Call Instantly
Your HVAC answering service picks up every customer and lead 24/7, including weekends and holidays.
Pre-Qualify and Book to Calendar
Callers are screened against your service rules, then booked into Google Calendar or Outlook.
Route Emergencies to Your On-Call Tech
No-heat or no-cool, leaks, and safety issues are connected to your designated person for immediate action.
Track Every Call in Your Dashboard
Recordings, transcripts, and analytics give full visibility for QA, training, and conversion by source or campaign.
Real Impact in Days
Proven Results for HVAC
More Booked Jobs
No Missed Calls
Lower Costs
Handle Multiple Calls at Once
Always Professional
Full Transparency
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One-Time Setup
$590 paid once.
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Ongoing Minute Bundles
$0.24/min
Onboarding Process
Your AI Receptionist Live in 3 Days, No Tech Skills Needed
No contract. Minutes roll over for 3 months. No charges if no calls are answered.
No Software to Learn. We Do It All for You
You get a done-for-you HVAC AI answering service, not another tool to figure out.
Fully Done for You
Voice, scripts, integrations, and testing by our engineers.
Live in 3 Business Days
Number, calendar connection, and launch checklist.
240 Free Minutes to Start
Unused minutes roll over for 3 months.
1 Month of Fine-Tuning
Optimized based on real calls.
No contract. Pay only for minutes you use. No charges if no calls are answered.
FAQs - HVAC Phone Answering Service
1. What is an HVAC phone answering service and how does it help contractors?
A 24/7 HVAC phone answering service answers every call, books jobs to your calendar, captures emergency details, and routes urgent issues to your on-call tech. You get recordings, transcripts, and analytics in one dashboard.
2. How is AI different from a traditional call center?
Instant pickup, consistent scripts, no holds, and always on-brand. It integrates with your tools and you pay per handled minute only when calls happen.
3. Do you offer an after-hours HVAC answering service?
Yes. Nights, weekends, and holidays. The agent follows your rules, captures full details, and escalates emergencies immediately.
4. Can it schedule jobs and estimates?
Yes. It collects address, issue, unit type, access notes, and preferred time, then books directly into Google Calendar or Outlook.
5. Can it dispatch emergencies to our on-call tech?
Yes. You control schedules, ring groups, and fallbacks. If a transfer isn’t answered, the agent tries the next contact or takes a message and notifies the team.
6. Which tools do you integrate with?
ServiceTitan, Housecall Pro, Jobber, FieldPulse, Google Calendar, Outlook, plus Zapier and webhooks for custom flows. See all on the Integrations page.
7. How fast can we go live and what do you need from us?
About 3 business days. After checkout you’ll complete a 5-minute form with greeting, hours, routing rules, escalation contacts, and the calendar to book into. We build, test, send your number and dashboard, then you go live.
8. What Does the Dashboard Include?
Recordings, transcripts, and analytics for every call, audit quality, coach staff, and track conversion by source.
9. What does it cost and how are minutes billed?
One-time setup is $590. Usage is $0.24 per handled minute. You start with 240 free minutes. Unused minutes roll over for 3 months. No charges if no calls are answered.
10. Is it bilingual?
Yes — supported languages include English, Spanish, French, Mandarin, Portuguese, and Italian.
11. Is data secure and compliant?
Yes. HIPAA-ready (BAA available before go-live), GDPR-aligned practices, and SOC 2–attested platform with encryption in transit and at rest, role-based access, and audit logs.
12. How do I start right now?
Click Build Your Agent, complete checkout, then fill a short form. We’ll build your HVAC answering service and go live in about 3 days. Prefer to talk first? You can schedule a call after checkout.
Stop Missing Calls. Start Booking HVAC Jobs 24/7
Your AI HVAC receptionist can be live in 72 hours or less.
- Full setup, done for you
- 240 free call minutes included
- CRM + calendar integration
- Secure dashboard with recordings, and analytics
- No contract, pay only for minutes you use
