Property Management Answering Service That Books Showings 24/7
Stop losing renters to voicemail. Our property management answering service answers every call instantly, pre-qualifies renters, books showings to your calendar, and captures maintenance requests, day or night. It’s the after-hours property management answering service that also handles daytime spikes, with missed-call text back for property managers to re-engage leads fast. Go live in 3 days, no software to learn.
Live in 3 days
240 free minutes included
HIPAA, GDPR, SOC 2
Live Demo: Instant AI Callback
Hear Your Property Management Answering Service in Action
Enter your number to get an instant callback from our AI property management receptionist. Hear the greeting, renter pre-qualification, calendar booking, and maintenance triage, exactly how your after-hours property management answering service will sound.
Our AI receptionist will call you in the next few seconds.
This Demo Agent Can
Book More Showings Automatically
Qualify prospects and add confirmed showings to your calendar.
Capture Maintenance Requests 24/7
Collect unit, issue, severity, access, and contact details in a structured flow.
Transfer Urgent Calls to Your Team
Warm-transfer emergencies to saved on-call numbers with smart fallbacks.
Collect Complete Caller Details
Names, numbers, property of interest, and actionable insights, all in your dashboard.
Prefer to Call the Demo Directly?
Call: +1(815)396-589824/7 Property Management Answering Service for Leasing and Maintenance
Built for Property Managers
Voices That Sound 100% Human
Natural pacing, tone, and emotion callers trust, your AI sounds like a real receptionist. Optionally upload a custom brand voice.
Works With Your Tools
Connect Buildium, AppFolio, Yardi, Rent Manager, Propertyware, Google Calendar, and Outlook. Push bookings, notes, and call logs into the systems you already use. See all on Integrations.
Bilingual Capability
Serve more communities with English plus Spanish, French, or Mandarin (others available). Ideal for mixed-language portfolios and after-hours answering.
Trained for Property Management
Purpose-built flows for leasing inquiries, maintenance triage, rent/payment questions, notice-to-vacate, and vendor handoffs, across single-family, multifamily, HOA/condo, student housing, and short-term rentals.
Before and After
The Impact of a Property Management Answering Service
Before: Without Adaptify
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Missed Calls and Voicemails
Renters and tenants wait or leave.
Slow Response Times
After-hours calls stack up and slip by morning.
Manual Scheduling
Back-and-forth and no-shows.
Higher Labor Costs
You pay for idle time whether calls happen or not.
After: With Adaptify
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Every Call Answered 24/7
Tenants and renters get a solution on the first call.
Instant Appointment Booking
Confirmed showings land on your calendar automatically.
Maintenance Triage and Escalation
Urgent issues route to your on-call manager immediately.
Lower Cost per Door
Pay per minute only when calls happen.
How Our Property Management Answering Service Works
Answer Every Call Instantly
Your property management answering service picks up every tenant and lead 24/7, including weekends and holidays.
Pre-Qualify and Book to Calendar
Screen renters against your showing rules, then book confirmed showings into your calendar.
Connect Emergencies to Your On-Call Manager
Leaks, no heat, lockouts, and safety issues are warm-transferred to your designated contact with smart retries and fallbacks.
Track Every Call in Your Dashboard
Recordings, transcripts, and analytics for QA and training. Add missed-call text back to re-engage lost callers automatically.
Real Impact in Days
Proven Results With Our Property Management Answering Service
More Booked Showings
No Missed Calls
Lower Cost
Handle Multiple Calls at Once
Always On Brand
Full Transparency
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Property Management Answering Service Pricing
Simple Property Management Answering Service Pricing
Transparent, Pay-As-You-Go Minutes for Property Managers
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One-Time Setup
$590 paid once.
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Ongoing Minute Bundles
$0.24/min
Onboarding Process
Your AI Receptionist Live in 3 Days, No Tech Skills Needed
No contract. Minutes roll over for 3 months. No charges if no calls are answered.
No Software to Learn. We Do It All for You
You get a done-for-you property management answering service, not another tool to figure out.
Fully Done for You
Voice, scripts, integrations, and testing handled by our engineers.
Live in 3 Business Days
Number, calendar connection, and go-live checklist.
240 Free Minutes to Start
Unused minutes roll over for 3 months.
1 Month of Fine-Tuning
Optimized based on real calls.
No contract. Pay only for minutes you use. No charges if no calls are answered.
FAQs- Property Management Answering Service
1. What Is a Property Management Answering Service and How Does It Help?
A 24/7 virtual receptionist for property managers that answers every call, books showings, captures maintenance requests, and routes urgent issues to your on-call manager, plus recordings, transcripts, and analytics in one dashboard.
2. How Is AI Different From a Traditional Call Center?
Instant pickup, no holds, consistent on-brand scripts, and tool integrations. You pay per minute only when calls happen, and can add missed-call text back for property managers to re-engage leads automatically.
3. Do You Offer an After-Hours Property Management Answering Service?
Yes. Nights, weekends, and holidays. The agent follows your rules, captures full details, triggers missed-call text back, and escalates emergencies immediately.
4. Can It Pre-Qualify Renters and Book Showings?
Yes. We ask your screening questions, check availability, and book confirmed showings into your calendar. Optional confirmations and reminders.
5. Can the AI Agent Capture Maintenance Requests and Escalate Emergencies?
Yes. It records unit, issue, severity, access notes, and contact info, then warm-transfers urgent issues to your on-call manager or vendor.
6. Where Do Urgent Calls Go During the Day and After Hours?
To the human contacts you specify for each time window. Set different numbers by time of day, property, or priority with smart fallbacks.
7. Which Tools Do You Integrate With?
AppFolio, Buildium, Yardi, Rent Manager, Propertyware, Google Calendar, Outlook, plus Zapier and webhooks for custom flows. See all on the Integrations page.
8. How Fast Can We Go Live and What Do You Need From Us?
3 business days. After setup, complete a 5-minute form with script, routing rules, on-call contacts, and calendar. We build, test, share your number and dashboard, then go live.
9. What Does the Dashboard Include?
Recordings, transcripts, and analytics for every call.
10. What Does It Cost and How Are Minutes Billed?
$590 one-time setup, then $0.24 per minute. Unused minutes roll over for 3 months. No contract and no charges if no calls are answered.
11. Is It Bilingual?
Yes. Supported languages: English, Spanish, French, Mandarin, Portuguese, and Italian.
12. Is Data Secure and Compliant?
Yes. HIPAA-ready (BAA available before go-live), GDPR-aligned practices, and SOC 2–attested platform with encryption in transit and at rest, role-based access, and audit logs.
13. How do I start right now?
Click Build Your Agent, complete checkout, then fill a short form. We’ll build your AI answering service and go live in about 3 days. Prefer to talk first? You can schedule a call after checkout.
Stop Missing Calls. Start Filling Your Properties 24/7
Launch an AI property management receptionist in 72 hours or less.
- Full setup, done for you
- 240 free call minutes included
- CRM + calendar integration
- Secure dashboard with recordings and analytics
- No contract, pay only for minutes you use
