Therapy Booking AI Agent That Schedules Clients 24/7
Stop sending new clients to voicemail. Our therapy booking AI agent answers instantly, captures intake (presenting issue, therapist preference, insurance basics, availability), places confirmed appointments on your calendar, and routes urgent calls to your team. This is your AI therapist receptionist without the overhead. Go live in 3 days. No software to learn.
Live in 3 days
240 free minutes included
HIPAA, GDPR, SOC 2
Live Demo. Instant AI Callback
Hear Your Therapy Booking AI Agent in Action
Enter your number to experience the greeting, intake, and booking flow in seconds.
Our AI receptionist will call you in the next few seconds.
This Demo Agent Can
Book clients automatically
Collects reason for visit, therapist preference, session type (in-person/telehealth), and places confirmed slots on your calendar.
Capture intake details
Goals, modality preference, availability, basic insurance info, and contact details (you choose the fields).
Route time-sensitive calls
Escalate according to your rules to your on-call or designated contact.
Record and summarize every call
Names, numbers, intent, and notes your team can use.
Prefer to Call the Demo Directly?
Call: (XXX) XXX-XXXXWhy Practices Switch to Adaptify
Built for Therapy & Behavioral Health Workflows
Voices That Sound 100% Human
Natural pacing, tone, empathy, and professionalism that reflect your brand.
Works With Your Tools
Any calendar. Popular platforms like SimplePractice, TherapyNotes, TheraNest, Jane, Valant, and Luminello. Plus Google/Outlook Calendar, Zapier, and webhooks. See all on Integrations.
Bilingual Capability
English plus one additional language like Spanish, French, or Mandarin to serve more clients.
Trained for Therapy Intake & Scheduling
Custom scripts for new client intake, insurance basics, cancellations and reschedules, waitlist and openings, telehealth links, and VIP handling.
Before and After
Before: Without Adaptify
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Missed calls and voicemails
Motivated clients look elsewhere.
Slow response times
After-hours callers wait until morning.
Manual scheduling
Back-and-forth, gaps, and no-shows.
Higher admin costs
Paying for idle time whether phones ring or not.
After: With Adaptify
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Every call answered 24/7
First-call resolution.
Instant booking
Confirmed appointments go straight to your calendar.
Smarter intake
Essential details captured before the first session.
Lower cost per booked client
Pay per minute only when calls happen.
How It Works
How Your Therapy Booking AI Agent Works
Answer Every Call Instantly
Your AI agent greets every client and referral 24/7.
Pre-Qualify, Intake, and Book
Captures reason for visit, preferences, availability, and checks open times to place confirmed bookings on your calendar. Optional confirmations and reminders reduce no-shows.
Route Priority Calls to Your Team
Time-sensitive matters and VIPs connect to your designated contact or ring group with fallbacks you control.
Track Every Call in Your Dashboard
Recordings, transcripts, and analytics for QA, training, and source-level conversion.
Real Impact in Days
Proven Results for Therapy Centers
More First Appointments
No Missed Calls
Lower Admin Costs
Handle Multiple Calls at Once
Always On Brand
Full Transparency
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Our Pricing
Simple Therapy Answering & Booking Pricing
Pay Only for What You Need
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One-Time Setup
$590 paid once.
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Ongoing Minute Bundles
$0.24/min
Onboarding Process
Your AI Receptionist Live in 3 Days. No Tech Skills Needed
No contract. Minutes roll over for 3 months. No charges if no calls are answered.
No Software to Learn. We Do It All for You.
You get a done-for-you therapy answering service, not another tool to figure out.
Fully Done for You
Voice, scripts, integrations, and testing by our engineers.
Live in 3 Business Days
Number, calendar connection, and launch checklist.
240 Free Minutes to Start
Unused minutes roll over for 3 months.
1 Month of Fine-Tuning
Optimized based on real calls.
No contract. Pay only for minutes you use. No charges if no calls are answered.
FAQs - Therapy Booking AI Agent
1. What is a therapy booking AI agent and how does it help practices?
A 24/7 AI receptionist that answers every call, completes intake, books directly to your calendar, and routes priority callers, plus recordings, transcripts, and analytics.
2. How is AI different from a traditional call center?
Instant pickup, no holds, consistent scripts, and deep integrations with your tools. You pay per minute only when calls happen.
3. Can it collect intake details safely?
Yes. You choose the fields (e.g., basic insurance info, availability, preferences). Data is encrypted in transit and at rest with role-based access.
4. Does it provide clinical advice or crisis counseling?
No. It performs scripted intake and scheduling, then routes according to your rules. You define crisis and emergency routing.
5. Do you offer an after-hours therapy answering service?
Yes. Nights, weekends, and holidays with immediate escalation options.
6. Which tools do you integrate with?
SimplePractice, TherapyNotes, TheraNest, Jane, Valant, Luminello, Google/Outlook Calendar, plus Zapier and webhooks. See all on the Integrations page.
7. How fast can we go live and what do you need from us?
3 business days. Complete a 5-minute form with your script, routing rules, intake fields, and booking calendar. We build and test, then share your number and dashboard.
8. What does the dashboard include?
Recordings, transcripts, and analytics for every call.
9. What does it cost?
One-time setup is $590. Usage is $0.24 per minute. Unused minutes roll over for 3 months. No contract and no charges if no calls are answered.
10. Is it bilingual?
Yes. Supported languages are English, Spanish, French, Mandarin, Portuguese, and Italian.
12. Is data secure and compliant?
Yes. HIPAA compliant, GDPR compliant, and SOC 2 Type 1 and Type 2 certified. Data is encrypted in transit and at rest, with role based access and audit logs.
13. How do I start right now?
Click Build Your Agent, complete checkout, then fill a short form. We’ll build your therapy answering service and go live in about 3 days. Prefer to talk first? You can schedule a call after checkout.
Stop Missing Calls. Start Booking Salon Clients 24/7
Your AI salon receptionist can be live in 72 hours or less.
- Full setup, done for you
- 240 free call minutes included
- CRM + calendar integration
- Secure dashboard with recordings, and analytics
- No contract, pay only for minutes you use
